Privacy Policy

1. Information We Collect

• Name of student / guardian
• Mobile number
• Email address
• Address
• Date of birth
• Educational details
• Aadhaar number (only if mandated by applicable law and collected in compliance with UIDAI guidelines)
• Payment-related details (processed via secure third-party gateways)
• IP address and basic device information

2. Purpose of Data Collection

• Admission and registration processes
• Academic record management
• Fee collection and receipts
• Communication related to courses, exams, and notices
• Legal and administrative requirements

We do not use personal data for any unrelated or unauthorized purposes.

3. Consent

By submitting any form on this website, you provide free, informed, specific, and clear consent and agree to the collection and use of your personal data as stated in this policy. You may withdraw your consent at any time by contacting us.

4. Data Storage and Security

• SSL (HTTPS) encryption
• Secure servers and databases
• Restricted access to authorized staff only
• Password hashing and input sanitization

Despite best efforts, no digital system is 100% secure.

5. Data Sharing

We do not sell or rent personal data.

Data may be shared only with government authorities if legally required and trusted service providers strictly for operational purposes.

6. Data Retention

Personal data is retained only as long as necessary for the stated purpose or as required by law or academic regulations, after which it is securely deleted.

7. Children's Data

This website may collect data of students under 18 years of age strictly for educational purposes. No tracking, profiling, or targeted advertising is conducted.

8. Cookies & Third-Party Services

This website uses cookies (including session cookies) and integrates the following third-party services that may independently collect data:

• Google Translate — provides language translation; governed by Google's Privacy Policy
• Google Maps — displays our location; governed by Google's Privacy Policy
• Google reCAPTCHA — protects forms from spam; governed by Google's Privacy Policy

These services may transfer data to Google's servers outside India. We do not control the data practices of these third-party providers. By using this website, you acknowledge and accept that these services operate under their own privacy policies.

Session cookies are used solely to maintain your login session and generate CSRF security tokens. No tracking or advertising cookies are set by this website.

9. User Rights (As per DPDP Act, 2023)

• Access personal data held about you
• Request correction of inaccurate or incomplete data
• Request erasure of personal data no longer necessary for its purpose
• Withdraw consent at any time (without affecting prior lawful processing)
• Nominate another person to exercise rights in case of death or incapacity
• File a grievance with the institution's designated contact

To exercise any of the above rights, contact us at the details provided in Section 10.

10. Grievance & Data Protection Contact

Indra Mohan Chauhan Memorial Polytechnic acts as the Data Fiduciary under the Digital Personal Data Protection Act, 2023.

11. Policy Updates

This policy may be updated periodically. Changes will be posted on this page with an updated effective date.